ST Mary's College

ST. Mary’s College

Student Induction Policy

1      Introduction
1.1 The Importance of Student Induction

We regard student induction as one of the key elements supporting our fundamental objective of welcoming, introducing and settling down our students, so that they are able as quickly as possible to benefit from college life.

We recognise that induction plays a critical role in shaping student perceptions of what we offer and our commitment to deliver high quality provision. We also recognise that induction often forms our students' first experience of the College.

1.2 The Purpose of Induction

The main purpose of Induction is to welcome and introduce students joining our College. We wish to ensure that our students settle down as quickly as possible, are aware of the support and services available to them and enter into a partnership with us to shape their learning programmes and to gain the most out of life at the College.

2      The Main Elements of Induction
1.1 The main elements of induction should include:

  • Welcoming, by providing opportunities for social interaction among staff/students and signaling the value we place upon and our appreciation of their decision to study with us
  • Orienting, by providing a comprehensive introduction to our services and facilities, necessary regulatory information and student policies  including the complaints procedure
  • Building a learning partnership, by providing an introduction to and/or reinforcement of the programme of study, the methods of assessment, appeals mechanisms,
  • Availability of additional learning support, opportunity to undergo assessment of learning needs and related information and guidance on further study and employment opportunities. These objectives will be achieved through a programme of regular tutorial reviews
  • Establishing effective administration , by providing an opportunity for each student to engage with the necessary administrative procedures so that s/he is accurately and efficiently enrolled on his/her course of study and has every support needed to successfully complete his/her course.

3      Responsibility
3.1 We will ensure that all new students are programmed to be personally welcomed by the Principal and Faculty Leader

3.2 The Principal has overall responsibility for ensuring adequate planning, allocation of resources and implementation of induction programmes within the College

3.3 Personal Tutors will play a lead role in providing regular academic reviews which identify and monitor student progress, barriers to effective learning and provide academic and personal support.

3.4 The Student Advisor has responsibility for ensuring that an appropriate and effective induction programme is in place for all student and for disseminating good practice.

3.5 All College staff will be expected to treat new students as well as continuing students with courtesy and professionalism.

3.6 The Principal is responsible for:

  • Verifying that the student has met the conditions of the offer - including checking achievement of qualifications
  • Where appropriate, checking students' ability to meet the demands of the course, particularly in respect of English Language proficiency.
  • enrolling students
  • confirming student identities
  • issuing ID cards
  • collecting the first instalment of fees
  • collecting information such as special needs, term-time accommodation, educational background, next of kin.
  • Supplying students with IT passwords

4      Monitoring of the Policy
4.1 This Policy is committed to ensuring continuous quality improvement and will seek to evaluate, receive feedback and monitor effectiveness of its implementation and will fine-tune policy and its implementation where appropriate.

4.2 Implementation of the policy will be monitored by the Principal, supported by the Faculty Leaders.

4.3 The Principal, Faculty Leaders and Student Representatives will review the success of inductions and make recommendations at the Academic Board Meetings.

4.4 Students will be invited to assess the effectiveness of induction and feedback from students through evaluation forms.

4.4 The induction policy will be examined and altered if necessary at each Annual Review.

5      Minimum Components
The following components will be found in all induction programmes:

5.1 Welcome

  • Welcome and congratulations on choosing ST. Mary’s College
  • Introduction to Faculty Leader, Personal Tutor and Principal/Student Advisor
  • Advice on accommodation, money-management, time-management
  • Orientation to the University

5.2 Orientation

  • Essential information about the College, including health and safety.
  • Tour of the College
  • Library tour and introduction to information searching
  • Introduction to using IT facilities

5.3 Publications

  • All students will be given a copy of the Student Handbook.
  • Students will be made aware that the Health and Safety Handbook, Quality Assurance Manual and copies of all policies are available to them at their request.
  • Students are to be notified that handbooks from the awarding bodies are available on their website

5.4 Academic

  • Aims and objectives of programme of study
  • Opportunity to discuss aims of the course
  • Assignment of named member of staff to each student
  • Academic Calendar/ Academic Framework/ programme timetable
  • Course structure - core, options
  • Discussion about expectations of higher education
  • Discussion about referencing and plagiarism
  • Assessment methods and assessment criteria
  • AP(E)L
  • English language threshold requirements - referral opportunities
  • Use and availability of ICT
  • Instruction on how to find reading lists and guidance on private study
  • Identification of special needs - referral (where appropriate) to Disability and Dyslexia services
  • Health and Safety regulations

5.5 Regsitration and Enrolment

  • Advice on completing enrolment and other forms
  • Payment of fees
  • Application for NUS
  • Notification of computer log-in code.


Revised:March 2017